Complete form thoroughly

Complete the form using a computer or by hand. As the form is read by a computer, complete the mandatory fields clearly. You can print a single- or double-sided copy of the form.

• Do not add any full stops in dates; instead, always indicate dates in the format ddmmyyyy. For example, if wages were paid on 5 June 2024, enter the date of payment as 05062024.
• As each form will be saved and processed as a separate report, always complete all the necessary data. For example, enter payer details separately on each form.
• Return all the pages of the form. You may staple the pages together.
• Send the form as an ordinary letter, as we are unable to receive registered letters.

Complete a separate form for each income earner

Enter data about payments made to a single income earner on the same payment date on the form.

Forms, filling instructions and postal address

Only the employer’s separate report is not submitted separately for each income earner. The employer submits a single employer’s separate report a month for all employees.

Reporting wages to the Incomes Register started in 2019. Reports are always submitted by the payer.

Incomplete forms will be rejected

If mandatory data is missing from a report or if a report has not been filled in clearly, the report will be rejected. In such a case, the report will not be saved in the Incomes Register.

The Incomes Register will send a letter concerning the rejection, detailing which data is missing or inadequate. As not all errors can be listed in the letter in each situation, check all data carefully before sending the form.

If you attempted to submit a new report using the paper form and it was rejected, check the data and resubmit the report. Enter ‘New report’ again as the action type.

The Incomes Register will send a letter concerning the rejection, detailing which data is missing or inadequate.

• If you attempted to submit a new report using the paper form and it was rejected, check the data and resubmit the report. Enter “New report” as the action type again.
• If you attempted to submit a replacement report and it was rejected, check the data and resubmit the replacement report. In certain situations, the data will have to be corrected by cancelling the original report.

How to correct data submitted on a paper form

It is always best to correct data in the Incomes Register’s e-service.

To make corrections, you always need the report reference of the original report. Without it, you cannot correct the report you need.

• If you entered the report reference on the paper form yourself, use it when making corrections.
• If you left the report reference field blank on the paper form, the Incomes Register sent you an automatically generated reference by letter. Use the reference indicated in the letter when making corrections.
• If you no longer have the reference or you need help, contact our customer service.

Read the following instructions to identify how to make corrections in different situations: