Granting Suomi.fi authorisation for using the Incomes Register
When you grant a Suomi.fi authorisation to another person or a company, they will be able to use the Incomes Register’s e-service on your or your company's behalf.
You do not need an authorisation when you manage your personal affairs in the Incomes Register.
You can grant the authorisation either to an individual or a company. You can also request an authorisation for yourself if you start managing someone else’s affairs in the Incomes Register. However, note that Suomi.fi authorisations are not yet available to everyone.
You can also make changes to the authorisations in e-Authorizations service. If you are not sure which authorisation to choose, you can find the descriptions of the different authorisations at the bottom of the page.
Check the following instructions on how to grant a Suomi.fi authorisation in different situations.
If you are managing the affairs of your child who is under 15 years of age, you will be able to use the Incomes Register without any separate authorisation.
If your child is aged 15 to 18, they cannot grant authorisations but they can identify themselves in the e-service or use a paper form to manage their affairs. Private individuals aged over 18 can grant authorisations.
If you are a private individual and have a guardian, you can authorise your guardian to manage Incomes Register matters on your behalf. Read more under the section "Guardians or donees of a continuing power of attorney".
If you are a private individual without a Finnish personal identity code, you will not be able to grant or receive Suomi.fi authorisations. Your only option is using paper forms.
A death estate must always have a Business ID to authorise individuals or companies to manage the Incomes Register affairs of the estate (i.e. the parties to the estate) in the e-service. However, death estates cannot be issued a Business ID only for the purpose of Suomi.fi authorisation.
An estate can already have a Business ID if it has been necessary for other purposes, such as agricultural operations. Alternatively, an estate that conducts business can submit an application for a Business ID.
At present, an estate that does not have a Business ID must use paper forms for its Incomes Register affairs.
How to grant authorisations if the estate has a Business ID
A death estate must first apply for the right to grant a mandate by submitting a mandate application. When this has been done, it can authorise individuals to use the Incomes Register on its behalf via Suomi.fi.
Find out who is completing the application on behalf of the death estate and for whom the right to grant a mandate is sought.
Submit the mandate application in Suomi.fi. Please read the instructions first. In Suomi.fi, you can also find out what documents and signatures are required in different situations.
Select “Company’s mandates” and the death estate on behalf of which they want to grant an authorisation.
Only grant authorisations to persons you want to use the Incomes Register on behalf of the death estate in the future.
If you will be handling the death estate’s affairs yourself, you need to grant an authorisation to yourself. You can also authorise an accounting firm, for example.
When this has been done, all authorised persons can log in to the Incomes Register’s e-service and act on behalf of the death estate. Once they have logged in, they must select “Act on behalf of a company or organisation”.
As a guardian, you can use the Incomes Register electronically on behalf of your client if the client has granted you the right to use Suomi.fi e-Authorizations. You can also request the right to use Suomi.fi e-Authorizations from your client.
If you are a donee of a continuing power of attorney, you may use the Incomes Register’s e-service on behalf of the assignor without a separate authorisation if
you have the right to manage the assignor’s financial affairs;
the right to manage financial affairs applies to the assignor’s all assets and not just part of them such as a specific property or business; and
you have the right to act alone on behalf of the assignor.
In other cases, you will need a separate Suomi.fi authorisation from the assignor. For instructions on Suomi.fi authorisation, see “Private individuals”.
If you want the authorised person to be able to view your personal income data in the Incomes Register’s e-service, grant the authorisation “Processing incomes payment data”.
This authorisation allows the assignee to do the following things on behalf of the assignor
browse incomes payment data
browse messages related to incomes payment data
request transcripts related to incomes payment data
maintain contact details related to incomes payment data.
If you want the authorised person to be able to view the data you have reported in the Incomes Register’s e-service, grant the authorisation “Browsing earnings payment data”.
This authorisation allows the assignee to browse the following items related to earnings payment data
earnings payment reports and employer’s separate reports produced by the assignor
transcripts concerning the assignor
the assignor’s basic data
messages received by the assignor
the assignor’s archived documents.
If you want the authorised person to be able to view and report data in the Incomes Register’s e-service, grant the authorisation “Reporting earnings payment data”.
This authorisation allows the assignee to do the following things related to earnings payment data on behalf of the assignor
submit, maintain and browse earnings payment reports and employer’s separate reports produced by the assignor
request and browse transcripts concerning the assignor
maintain and browse the assignor’s basic data
browse messages received by the assignor
browse the assignor’s archived documents.
Frequently asked questions
There is no need to separately authorise the employer to report data. Employers or other payers are obligated, by law, to submit a report on any payments they have made to the Incomes Register.
You can personally check from the e-service which data various payers have reported on you. You do not need an authorisation to view your personal data.
If your data are incorrect, ask the payer to correct the data in the Incomes Register.
If you cannot use e-services, you can manage the following affairs with a paper form:
