Employer: submit a reimbursement application to Kela in the Incomes Register

Through the Incomes Register, you can apply for daily allowances, family leave compensation and compensation for annual leave costs.

Daily allowances

Kela can pay sickness allowance to an employer if the employer pays wages to its employee during an absence caused by disability.

In the case of an occupational accident, occupational illness or traffic accident, compensation must primarily be applied for from the insurance company. If disability was caused by a military accident, compensation can be applied for from the State Treasury.

Kela can pay a partial sickness allowance to an employer if the employer pays wages for part-time work according to the full amount paid for full time work.

You can apply for partial sickness allowance in the Incomes Register from 1 January 2025 onwards.

Rehabilitation allowance can be paid to an employer when the employer pays wages to its employee during rehabilitation. Rehabilitation allowances can be received for the duration of rehabilitation granted by Kela, occupational healthcare or a wellbeing services county.

Partial rehabilitation allowance cannot be applied for through the Incomes Register.

Parental allowance can be paid to an employer when the employer pays wages to its employee during parental leave. Parental allowances include allowances paid for pregnancy, special pregnancy and parental leave.

Family leave compensation

Family leave compensation can be paid to an employer when the employer incurs costs from the parenthood of a female employee.

Compensation for annual leave costs

Employers can apply for compensation for annual leave costs incurred from holiday pay or holiday bonus accrued during an employee’s parental leave.

You can apply for compensation for annual leave costs in the Incomes Register from 1 January 2025 onwards.

When you are applying for daily allowances, make sure that you have entered the following data required by Kela:

• Payer’s Business ID
• Name and email address of the payer’s contact person
  • Always enter a contact person for content-related matters. If something is unclear about the data reported, Kela will contact the email address provided.
• Finnish personal identity code of the recipient
• Occupational class
  • Enter as the type of occupational class Statistics Finland’s classification of occupations (TK10), officially Incomes Register´s Classification of Occupations (TK10) and the occupational class ID.
  • If you use Keva’s titles, also enter the title.
• Employment relationship data
  • Start date of employment
    • If the end date is known, enter it as well.
  • Form of payment (monthly salary, hourly wages or contract pay)
• Absence data
  • Start and end dates of the time period for reporting absences
  • Reason for paid absence
    • Illness = sickness allowance application
    • Part-time sick leave = partial sickness allowance application (from the start of 2025)
    • Parental leave = parental allowance application (allowance for pregnancy or parental leave)
    • Special pregnancy leave = special pregnancy allowance application
    • Rehabilitation = rehabilitation allowance application
  • Wages paid during the absence
  • Start and end dates of a paid absence
    
    • The period must be included in the employment period.
    • The period cannot overlap with any other period of absence.
• Absence continues, until when, i.e. the estimated end date of the absence
  
  • Enter the last date on which wages are paid for the absence in question.
  • Do not specify this data if you can report the total wages paid for the entire period of absence using this report.
• Compensation application data for Kela
  • Type of payment data: 1 Kela, daily allowance application
  • Payment reference (at most 20 characters, only numbers permitted) or payment specifier (at most 29 characters)
  • Any additional compensation application data (at most 850 characters)
    • As the data entered in the earnings payment report will be forwarded to Kela with this compensation application as required, do not enter it again here.

Absence continues, until when, i.e. the estimated end date of a paid absence

Specifying this data means that you know that the absence will continue as a paid absence but you cannot yet report the full wages to be paid.

Only specify this data if both of the following conditions are met:

• the paid absence will continue uninterrupted until the date in question; and
• more wages for the period of absence will be reported at a later date.

Kela uses this data to identify the payment recipient:

• Kela will pay daily allowances to the employer until the date reported under “Absence continues, until when”.
• Kela will pay daily allowances to the income earner following the period after the “Absence continues, until when” date if the right to receive daily allowances continues.

When you are applying for family leave compensation, make sure that you have entered the following data required by Kela in the report:

• Payer’s Business ID
• Name and email address of the payer’s contact person
  • Always enter a contact person for content-related matters. If something is unclear about the data reported, Kela will contact the email address provided.
• Finnish personal identity code of the employee
• Employment relationship data
  • Specify whether the employment relationship is full-time or part-time; alternatively, you can specify any part-time employment in percentage.
  • Start date of employment.
    • If the end date is known, enter it as well.
• Absence data
  • Start and end dates of the time period for reporting absences
  • Reason for paid absence : parental leave
  • Start and end dates of a paid absence
• Compensation application data for Kela
  • Type of payment data: 2 Kela, family leave compensation
  • Payment reference (at most 20 characters, only numbers permitted) or payment specifier (at most 29 characters)
  • Any additional compensation application data (at most 850 characters)
    • As the data entered in the earnings payment report will be forwarded to Kela with this reimbursement application as required, do not enter it again here.

You can apply for compensation for annual leave costs in the Incomes Register from 1 January 2025 onwards.

When you are applying for compensation for annual leave costs, make sure that you have entered the following data required by Kela in the report:

• Payer’s Business ID
• Name and email address of the payer’s contact person
  • Always enter a contact person for content-related matters. If something is unclear about the data reported, Kela will contact the email address provided.
• Finnish personal identity code of the employee
• Absence data
  • Start and end dates of the time period for reporting absences
  • Reason for paid absence : compensation for annual leave costs
  • Wages paid during the absence
    
    • Report the share of the statutory annual leave wages or holiday bonus accrued during the pregnancy or parental leave.
  • Start and end dates of a paid absence
    • The period must be included in the employment period.
    • Report the period in calendar months.
      
      • Enter the first day of the month as the start date and the last day of the month as the end date.
• Compensation application data for Kela
  • Type of payment data: 3 Kela, compensation for annual leave costs
  • Payment reference (at most 20 characters, only numbers permitted) or payment specifier (at most 29 characters)
  • Any additional compensation application data (at most 850 characters)
    • As the data entered in the earnings payment report will be forwarded to Kela with this reimbursement application as required, do not enter it again here.