Changes in Incomes Register reporting in 2023

Changes to the earnings payment report on 1 January 2023

• The occupational accident insurance policy number can no longer contain whitespace characters. Spaces and line breaks are whitespace characters, for example. Details on the characters have been added to the schema document for delivering earnings payment data.
• It will no longer be possible to enter incorrectly ‘Corporation’ as the type of additional income earner information if a Finnish personal identity code has been entered as the type of the income earner’s identifier.
• The new value to be added to the codes for wages as a new type of additional income earner information: Person receiving salary for insurance purposes under the EPPO Act. This applies to salaries paid for insurance purposes to a member of the European Public Prosecutor's Office (EPPO) for work other than work abroad based on special legislation. At the same time, reporting the six-month rule is prevented when this additional income earner information type is used.

Changes to the benefits payment report on 1 January 2023

• Eight new income types will be introduced for benefits. The income types for benefits are described in the document: Benefits – Descriptions of income types and items deducted from income 2023
• From the codes the following value removed from
• The code value Deduction type (DeductionType): 8 Deduction of employee contributions expires on January 1, 2023.
• In income types for family leave, entering the benefit unit is made mandatory. The number of days will be entered as the unit.
• In addition, adding the substitute payer without identifier on a replacement report will be prevented with processing rules, and filling in the ‘Data source’ item will become mandatory for benefit cancellation records.

Changes to detailed guidance

Further specifications have been added to nearly all detailed guidance for the Incomes Register. A summary of changes is presented at the beginning of each guidance.

For example, the guidance for international situations has been supplemented with the information that in addition to a Finnish personal identity code, the Tax Identification Number (TIN) must always be reported for a non-resident income earner with limited tax liability. If the country of residence does not issue a Tax Identification Number, another comparable code issued by the country of residence, such as a personal identity code, is reported.

Updated instructions for reporting benefits and wages will be published once translations have been completed.

More information about changes in 2023:

• The Incomes Register’s detailed guidance
• The Documentation page includes instructions for submitting and distributing earnings and benefits payment data

Basic Details view for the e-service

A new Basic Details view will be added to our e-service early next year. In the new view, you will be able to provide an address that differs from the default details for a company or private individual.

The provided address will be used for all letters sent from the Incomes Register. In addition, this address will be pre-filled in the payer details if you submit reports through the e-service.

Changes to how certificates are requested

The Tax Administration’s new certificate service starts operating in 2023. Interface applications, requests for certificates, and certificate management will be handled via the new service.

After the new service starts operating, you can no longer submit requests or manage certificates in the Incomes Register’s e-service. The launch of the new service will not affect the existing and currently valid certificates. All existing certificates remain functional throughout their validity period.

Read more about the new certificate service and the schedule