Data search for data users

‘Time range’ and ‘Type of time range’ are mandatory. Select the start and end date of the time range from the calendar. Also select the type of time range.

You can also add several time ranges by selecting ‘Add time range’. This refines the search. For example, if you select 1–15 October as the time range for the payment or reporting date and 1–20 October as the time range for the reception timestamp, reports whose payment date is between 1 and 15 October and that were received between 1 and 20 October will be searched for. Both time ranges must be found on a report for the report to be included in the search results.

• Default values: By default, the payment or reporting date is set as the time range.
• Reception timestamp: The time when the report was saved in the Incomes Register.
• Payment or reporting date: The payment date or reporting date entered in the report.
• Earnings period: The period entered in the report over which the income has been accrued.
• Period of absence (earnings payment report): An income earner’s uninterrupted period of absence entered in an earnings payment report.
• Reporting period (employer’s separate report): The calendar month entered in the employer’s separate report to which data is allocated.
• Combination search: wages and benefits: The combination search is only available to certain data user roles. If you select the combination search, the search term is the payment date on earnings payment reports, the reporting date on the employer’s separate reports, and the earnings period on benefits payment reports.

You can filter your search by entering an earner identifier.

Select the type of the identifier from the drop-down menu, such as personal identity code, and add the identifier. If you select ‘No personal identity code’ or ‘No business ID’, enter the person’s name and date of birth or the company’s name. For foreign identifiers, the country code must also be entered.

If you are searching for data with the income earner’s name, only reports with no income earner’s identifier entered are included in the search results.

Note! Searches are made per each report. For example, if a report without the income earner’s identifier, a second report with an identifier of the type ‘Other identifier’, and a third report with a Finnish personal identity code are submitted, the data user would need to make three searches to find all reports submitted on the one income earner and to gain an understanding of the income earner’s overall income.

Occupational class

You can also filter your search based on the income earner’s occupational class. Search results only include earnings payment reports. Add the occupational class type and identifier.

You can search for reports submitted to the Incomes Register on the basis of the report status.

• Valid: Search results only include reports that are valid. Cancelled reports or previous versions of corrected reports are not included in search results.
• All versions: Search results include all reports submitted to the Incomes Register, including cancelled reports and previous versions of corrected reports.
• Cancelled: Search results only include reports that have been cancelled in the Incomes Register.

If you do not select the report status as a search term, ‘Valid’ will be used as the default status

Type of report

You can filter search results by selecting the report types that you want to search for from the Incomes Register.

You can filter your search by entering the payer’s identifier type and identifier. Select the type of identifier from the drop-down menu and add the identifier. The search will cover the reports, on which the payer has been indicated as the payer, actual employer or substitute payer.

If you search for data with the income payer’s name, a report is included in the search results only if an payer’s identifier is not entered in the report.

Substitute payer

You can also filter your search by selecting ‘No reports where the payer is a substitute payer’. The search will only cover the reports, on which the payer has been indicated as the payer or actual employer. Any reports, on which the payer is the substitute payer, will be excluded from the search.

You can filter your search by entering information about the insurance obligation, the earnings-related pension policy number or the occupational accident insurance policy number, or information about an earnings-related pension policy.

You can filter your search using the Incomes Register’s income types. Note! When you use the ‘Payments made’ search term, enter a time range that is as short as possible. If the search is too extensive, the search process is discontinued, and an error message is displayed.

Income types in earnings payment reports, benefits payment reports and employer’s separate reports

First select the report type you want to search for, e.g. earnings payment report income types. Then, add the income type code. Wage income types Benefits income types
You can also search for employer’s separate reports on which ‘No wages payable’ is entered.

Additional income type detail (benefits payment reports)

You can search for benefits payment reports that include one or more additional income type details. You can use this search term with or without an income type.

1. In the ‘Selected search terms’ section, the mandatory search terms ‘Time range’ and ‘Payer’ or ‘Income earner’ are preselected. If necessary, refine your search by using the income status or type data, or the insurance data.
2. Enter the payer or income earner identifier in the search terms. Select ‘Period of absence (earnings payment report)’ and enter the absence period start and end dates.
3. Select ‘Search’.
4. Select the reports with absence data entered from the search results.

Note! If you search with the period ‘Absence period’, only reports with absence data entered will be included in the search results. If you search with the period ‘Payment or reporting date’, reports on which no absence data is entered are also included in the search results.

When you select the ‘Reports with absence data’ reports, the report list will include the following:

• earnings payment reports with absence data entered
• earnings payment reports with the information entered that there was no absence data to enter, i.e. reports with time period for reporting absences entered.