Using MyTax to notify your email and to set up notifications concerning a company’s taxes
When you have the right to sign for a company, or when you have the Suomi.fi authorisation called “Managing tax affairs” in MyTax, you can set up notifications to your email about the company’s MyTax messages, transactions, data, etc. In other words, you will be notified by email whenever there is a new decision, message, an overdue tax, etc. for the company in MyTax.
You can select
- whether you want notifications on the taxes of all your clients or just some of them, and
- what the matters you want to be notified of are: reminders of overdue taxes, general tax matters – such as applications and registrations – or selected types of taxes such as VAT.
Add your email to the list on the company’s Taxpayer details tab (Email addresses of people managing the company’s taxes) to set up the notifications. For example, whenever a client company has given you a new authorisation, we recommend that you add your email address, to update the list.
Keep the Tax Administration updated about new email addresses
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When you have logged in to MyTax for a client company, select the Taxpayer details tab.
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First go to Email addresses of people managing the company’s taxes, and then click the Update email addresses button.
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Add or make changes to the email addresses for notifications you will receive whenever the company receives new messages, tasks, etc. in MyTax.
Please note that the notification settings are specific for each user. For this reason, it is important to set them up to individual users’ personal business email addresses – not the generic e-mail of your company or accounting firm.
Another important note: remember to delete your email address before an authorisation or a right to sign for a company is no longer valid, and likewise, in situations where you are no longer interested in receiving email notifications about the client company.
After you add or remove an email, the Tax Administration will send you a message confirming this action.
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After the added email has been recorded, you will receive notifications on all tax-related issues that concern the company. If you want to restrict the issues and matters you will be notified of, see instructions below.
Select notification subjects
Setting up notifications for selected subjects or types is possible if the following conditions are met:
- You hold the rights to sign for the company or you have the Managing tax affairs authorisation.
- Your email is on record, in exactly the same spelling, on the Email addresses of people managing the company’s taxes list and in Your own details.
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First select Your own details and logout, and then Your own details.
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Make sure that the email address is showing in Your own details in MyTax.
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Click the Edit email notification settings button. Now you can see a list of the companies, and you can make your choices.
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Notifications on reminders about tax payments, notifications about taxes in general, and notifications about selected types of taxes can be selected. These selections are available to you on a company-for-company basis.
Click OK to finish.
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Click Save to save your selections.
When you relinquish a previous authorisation or rights related to a client company
An end date of a period of validity of an authorisation will not halt your email notifications. This means that you as a user or company representative will need to keep the Tax Administration updated about the list of email addresses on Taxpayer details.
If you are authorised to act on behalf of multiple companies, and one or more of your authorisations will cease, do this:
- Log in to MyTax, go to the company’s Taxpayer details tab and delete your email from the Email addresses of people managing the company’s taxes list.
- After this, you will not receive email notifications for companies whose tax matters you are no longer authorised to manage.
After your authorisations or rights have ceased
If you are no longer authorised to act on behalf of a certain company, you cannot change its email notification settings in MyTax.
The only person who can make the necessary updates will be someone who has the right to sign for the company or the Managing tax affairs authorisation. He or she can delete your email from the company’s Taxpayer details.
Frequently asked questions
If you have already received email notifications concerning at least one of the notification subjects, you don’t have to take any further action.
Your name and e-mail will migrate from the MyTax user profile automatically to the company’s profile during the MyTax service downtime, which begins at 16:30 on Friday 14 November, and ends at 08:00 am on Tuesday 18 November.
You will receive notifications to your email as before, according to your previous settings.
Add your email address when you are on the company’s Taxpayer details tab in MyTax. You will receive a message confirming this, and later, you’ll get all the notifications concerning the company’s taxes.
To edit the notifications by selecting preferred subjects, go to MyTax and Your own details. Add the same email there. After this, you will be able to click on Edit email notification settings. A list of the companies for which your email address is on record will appear.
The person in the company having the rights to sign for it or having the Managing tax affairs authorisation can add your email address to the company’s Taxpayer details.
This way, you will get all the notifications concerning the company’s taxes. However, as you have no full rights to represent the company in MyTax, no editing or choices are available with regard to notification subjects.
When you are on your personal MyTax page Your own details, the user profile, there will be no automatic migration to client companies’ MyTax pages or details.
As a result, you must make the necessary updates yourself to fill in the new email. Go to all the companies’ Taxpayer details pages where your previous email is recorded.
When you are on Taxpayer details page of a company and you save the new email address, there will be no automatic migration to your own MyTax user profile (to Your own details).
As a result, you must make the necessary update yourself. Go to your personal MyTax page Your own details. This will also allow you to choose the notification subjects if desired.
Please re-check the spelling of the email address. It has to be exactly right.
Please re-check the spelling of the email address. It has to be exactly right.
It is also required that you have the right to sign for the company or the Managing tax affairs authorisation.