Cancellation of data

Data cancellation refers to deleting data from the Incomes Register.

The deletion will be matched to the correct report with a report reference. When cancelling an entire record, use the record reference of the record in question.

Data cancellation is used to correct data in certain situations

If you are correcting data by means of cancellation, cancel the previous report and then re-enter all the data with a new report. Cancel the old report and submit the new one on the same day.

In most cases, you can correct erroneous data in an earnings payment report, an employer’s separate report or a benefits payment report with a replacement report.

Cancelling an earnings payment report

Correct an earnings payment report by means of cancellation only if the error involves some of the data types below and it needs to be changed:

• Payment date or other reporting date
• Pay period
• Identifier of the payer or the income earner; for example, a personal identity code or business ID
• Type of additional income earner data: athlete or corporation
• Payer type: temporary employer (no TyEL insurance policy)
• Actual employer’s identifier in case of a substitute payer
• Income earner’s date of birth
• “Acts as substitute payer” data
• Pension policy number
• Occupational accident insurance company identifier or insurance policy number
• Type of exception to insurance:
  • “No obligation to provide insurance” data
  • “Not subject to Finnish social security” data
  • “Voluntary insurance in Finland (earnings-related pension insurance)” data

Cancelling an employer’s separate report

Correct an employer’s separate report by means of cancellation only if the error involves some of the data types below and it needs to be changed:

• Reporting period
• Payer’s identifier; for example, a personal identity code or business ID
• Pension policy number
• Occupational accident insurance company identifier or insurance policy number

Cancelling a benefits payment report

Correct a benefits payment report by means of cancellation only if the error involves some of the data types below and it needs to be changed:

• Payment date or other reporting date
• Payer’s identifier; for example, business ID
• Income earner’s identifier; for example, a personal identity code or business ID
• Income earner’s date of birth
• Substitute recipient’s identifier; for example, business ID
• Additional income type data: recovery, unprompted refund or late payment increase
• Original earnings period
• Earnings period (see exceptions below)
• Earnings period of original benefit (see exceptions below)

You can change the earnings period of a benefits payment report with a replacement report in the following cases:

• Part of the benefit becomes an unjustified enrichment. In such a case, the income will be divided into parts and a specific earnings period must be assigned to each part.
• The income will change retroactively, and the previously paid benefit will be taken into account as a partial payment of the new benefit: for example, early old-age pension becomes disability pension. The benefit does not therefore become an unjustified enrichment, but the payer will report it as “Income type changed, new income type code” data.

In addition, a benefits payment report must be cancelled if the bank returns the income paid to the payer because of an incorrect bank account number, for example. When the income is paid again, a new report must be submitted with data corresponding to the payment made.

How to cancel a report

If you are cancelling an individual report in the e-service, search for the previously submitted report to be cancelled and select “Cancel”.

There are separate record types for cancellation in the technical interface and the upload service. Select the record type “cancellation of earnings payment report”, “cancellation of employer’s separate report” or “cancellation of benefits payment report”. Enter the payer’s identifier and the reference of the original report or report to be cancelled.

With a paper form, you can only cancel earnings payment reports and employer’s separate reports.

Detailed instructions and examples

Earnings payment data – see examples and read more about cancelling a submitted report:

Section 6, Correcting the  earnings payment report by cancelling a previously submitted report

Section 7.2, Correcting the employer's separate report by cancelling a previously submitted report

Benefits payment data – see examples and read more about cancelling a submitted report:

Section 5.6, Correcting the benefit payment report by cancelling a previously submitted report