Correct changed data in the Incomes Register: match the replacement report to the report to be corrected with a report reference
2/21/2024You can usually correct any errors in the earnings payment data or benefits payment data by submitting a replacement report.
Always use a replacement report to re-enter all the data.
Make the replacement report for the same payment date as the original report. Match the replacement report to the report to be corrected with a report reference.
Use the replacement report, for example, if you have reported income using an incorrect income type, you have forgotten to report mandatory data or you want to correct insurance information for an income type.
If you have made an overpayment to an income earner, also read the instructions for unjust enrichment and recovery.
Also correct the employer’s separate report using the replacement report if you have reported a too large or too small amount of the employer’s health insurance contribution.
Data cancellation is used to correct data in certain situations
You must correct a report by means of cancellation if, for example, you have entered an incorrect Business ID or personal identity code, or you want to correct the payment date or the type of exception to insurance.
In these situations, cancel the submitted report and enter all data again in a new report. Submit the new report and cancel the old one on the same day.
Avoid cancelling reports unnecessarily. For example, do not cancel the entire record, unless the error concerns all reports. The new reports submitted in place of the cancelled reports are not matched to the cancelled reports, but they are processed as completely new reports.
Unnecessary cancellations cause extra work in the decision making processes of data users, as they first need to process the cancellation and then the same data again as a new report, even though nothing has changed in practice.
Correct data using your software or in the e-service
In addition to reporting, many software products allow you to correct data in the Incomes Register directly using your payment system. Ask your software supplier for more information.
You can also correct data in the Incomes Register’s e-service. Sign in to the e-service and search for a previous report under “Submitted reports”.
You can search for reports using search terms or references.
- Select a search term in the list and enter information in the window that opens.
- Mandatory search terms include the time range and the type of time range, e.g. payment or reporting date. The default time range is 30 days preceding the current date.
- You can specify your search by entering other search terms.
In the search results, you can see a summary of reports within the given time range. You can view the reports based on their type or the income type, for example. The search results include all reports submitted through the reporting channels – the technical interface, upload service and e-service – as well as reports submitted on paper forms.
Once you have found the previous report you were looking for, open it.
- Select “Correct” if you are about to submit a replacement report.
- Access the correct page using the step progress bar and correct the changed data.
- Finally, go to the “Preview” page. Check the data and submit the report.
- Select “Cancel” if you are about to correct a report by means of cancellation.
- Accept the cancellation. Then, enter all data again in a new report.
- Alternatively, you can use the original report as a template for the new report. In this case, select “Use as a template”.
- Enter the payment date and pay period in the report. You can now navigate between the report pages using the step progress bar at the beginning of each page.
- Enter any data changed after the previous report and submit the report.
- Then, search for the original report again. This time, select “Cancel” and accept the cancellation.
Read our instructions for corrections:
About the topic on the website of the Tax Administration: