Annual changes 2025: What is changing in the Incomes Register?

Changes relevant to reporters of earnings payment data on 1 January 2025

The code values of partial sickness allowance and compensation for annual leave costs have been added to the processing rules related to Kela reimbursement applications. Therefore, you can now also apply for these benefits from Kela through the Incomes Register. The application is submitted using the earnings payment report.

You can now apply for partial sickness allowance and compensation for annual leave costs through the Incomes Register. The application is submitted by using the earnings payment report.

See our instructions for reporting absences and submitting Kela reimbursement applications

In addition to the processing rules related to Kela reimbursement applications, the following amendments have been made to the processing rules of the earnings payment report:

• The code for the income type of the payment to be recovered must be valid partly or entirely during all of the original pay periods or on all original payment dates. This means that, in future, it will not be possible to erroneously report a recovery with an income type code that could not have been used for the original reported pay period. Use the actual income type of the payment for recovery.
• A Finnish or non-Finnish personal identity code can no longer be erroneously entered as the accident insurance provider identifier. Always report a Business ID as the company identifier for Finnish insurance companies. If the occupational accident insurance company you use does not have a Finnish identifier, report its non-Finnish identifier.

The new processing rule for accident insurance provider identifiers also applies to employer’s separate reports.

Changes relevant for reporters of benefits payment data on 1 January 2025

The legal reference has been omitted from the following income type name: 1218 Start-up grant (Act on Public Employment and Business Service). The name is now in a shorter form, 1218 Start-up grant. The new name is valid for all payment dates.

In addition, income types 1130, 1131, 1134, 1125, 1126 and 1124 will be replaced with new more specific income types:

• 1433 Daily allowance, an accident during working time (occupational accident insurance)
• 1434 Daily allowance, an accident during leisure time (occupational accident insurance)
• 1435 Rehabilitation allowance, an accident during working time (occupational accident insurance)
• 1436 Rehabilitation allowance, an accident during leisure time (occupational accident insurance)
• 1437 Compensation for loss of earnings to a family member who joins in adjustment training, an accident during working time (occupational accident insurance)
• 1438 Compensation for loss of earnings to a family member who joins in adjustment training, an accident during leisure time (occupational accident insurance)
• 1439 Compensation for pay for a period of physical treatment, an accident during working time (occupational accident insurance)
• 1440 Compensation for pay for a period of physical treatment, an accident during leisure time (occupational accident insurance)
• 1441 Compensation for pay for a period of examination, an accident during working time (occupational accident insurance)
• 1442 Compensation for pay for a period of examination, an accident during leisure time (occupational accident insurance)
• 1443 Occupational accident pension, an accident during working time (occupational accident insurance)
• 1444 Occupational accident pension, an accident during leisure time (occupational accident insurance)

For more detailed instructions on how to use the changed income types, see our guideline:

Benefits – Descriptions of income types and items deducted from income 2025 (pdf)

Two new processing rules will be added for benefits payment reports:

• The code for the income type of the benefit payment to be recovered or the unprompted refund must be partly or entirely valid during the original payment period or on the original payment date. This means that, in future, it will not be possible to erroneously report a recovery with an income type code that could not have been used for the original reported payment period. Use the actual income type of the payment for recovery.
• In future, a substitute recipient’s address must always be entered in the interface as well.

Changes relevant for data users on 1 January 2025

The income types for benefits can be excluded from the data to be distributed based on the ‘Taxability of benefit’ value.

In addition to the period, payer and income earner identifiers must also be entered as mandatory search terms when data is searched for in the e-service using certain data user roles. In addition, reports on users’ logs have been made more specific.

Changes to detailed guidance on 1 January 2025

Further specifications have been added to nearly all detailed guidance for the Incomes Register. A summary of changes is presented at the beginning of each guidance.

Updated instructions for reporting benefits and wages will be published once translations have been completed.

More information about changes in 2025:

Incomes Register’s detailed guidance

See the 2025 technical instructions on our Documentation page