Granting Suomi.fi authorisation for using the Incomes Register

You can use the Incomes Register without a separate Suomi.fi authorisation

• if you have an official role in the organisation that has been registered in the Trade Register or the Business Information System (BIS).

How to grant authorisations

Visit Suomi.fi to check who can grant authorisations on behalf of a company

Go to Suomi.fi and log in to the Suomi.fi e-Authorisations service:

• • Select “Company’s mandates” and the company on behalf of which you are granting an authorisation. Grant the authorisation.
  • If you have the right to grant the authorisation alone, the authorisation will enter into effect immediately. For more detailed instructions, see Suomi.fi: Granting mandates alone
  • If several authorising parties are required, the authorisation will enter into effect once everyone has confirmed the authorisation in the Suomi.fi service. For more detailed instructions, see Suomi.fi: Granting mandates jointly

When this has been done, the authorised person can log in to the Incomes Register’s e-service and act on behalf of the company. Once they have logged in, they must select “Act on behalf of a company or organisation”.

Follow these instructions:

Accounting firms or other parties managing affairs on behalf of another: how to grant authorisations for the Incomes Register

Follow these instructions:

Foreign companies: how to grant authorisations for the Incomes Register

Bodies governed by public law include central government, municipalities, joint municipal authorities, wellbeing services counties, the Provincial Government of Åland, and the Evangelical Lutheran and Orthodox Churches of Finland and their parishes and parish associations.

Bodies governed by public law as payers

The body governed by public law must first apply for the right to grant a mandate by submitting a mandate application. When this has been done, it can authorise individuals to use the Incomes Register on its behalf via Suomi.fi.

Find out who is completing the application on behalf of the body and for whom the right to grant a mandate is sought.

Submit the mandate application in Suomi.fi. Please read the instructions first. In Suomi.fi, you can also find out what documents and signatures are required in different situations.

When the right to grant a mandate has been approved, the authorised person must log in to Suomi.fi e-Authorizations, and then do the following:

• • Select “Company’s mandates” and the body on behalf of which they want to grant an authorisation.
  • Only grant authorisations to persons you want to use the Incomes Register on behalf of the organisation in the future.
  • If you will be handling the organisation’s affairs yourself, you can grant an authorisation to yourself. You can also authorise an accounting firm, for example.

When this has been done, all authorised persons can log in to the Incomes Register’s e-service and act on behalf of the organisation. Once they have logged in, they must select “Act on behalf of a company or organisation”.

Bodies governed by public law as data users

If you use the data in the Incomes Register to set customer charges, for example, your organisation is the data user.

Data users do not use the Suomi.fi authorisation. Instead, the main user of each organisation grants the authorisations to the employees in the Incomes Register’s e-service. The main user is also responsible for the maintenance of the granted authorisations.

If you are the administrator of a bankruptcy estate, you must first apply for a right to grant a mandate by submitting the mandate application. When this has been done, you can authorise individuals to use the Incomes Register in Suomi.fi.

How to grant authorisations

Find out whether you need a mandate to act on behalf of both the bankruptcy estate and the debtor in bankruptcy. The mandates must be applied for separately using the Business IDs of both parties.

Submit the mandate application in Suomi.fi. Please read the instructions first. In Suomi.fi, you can also find out what documents and signatures are required in different situations.

When the right to grant a mandate has been approved, the authorised person must log in to Suomi.fi e-Authorizations, and then do the following:

• • Select “Company’s mandates” and the bankruptcy estate or debtor in bankruptcy on behalf of which you want to grant an authorisation.
  • Only grant authorisations to persons you want to use the Incomes Register on behalf of the organisation in the future.
  • If you will be handling the organisation’s affairs yourself, grant an authorisation to yourself. You can also authorise an accounting firm, for example.

When this has been done, all authorised persons can log in to the Incomes Register’s e-service and act on behalf of the bankruptcy estate or debtor in bankruptcy. Once they have logged in, they must select “Act on behalf of a company or organisation”.

You can use the Incomes Register without a separate Suomi.fi authorisation

• if you are listed in the Register of Associations as the association’s Chair of the Board, or if you have the right to sign for the association alone.

How to grant authorisations if you are the Chair of an association or have the right to sign for the association alone

If you are entitled to represent the association alone and your personal identity code and official role (authorised signatory) are entered in the Register of Associations, you can grant another person or company a Suomi.fi authorisation for the association’s Incomes Register matters.

Go to Suomi.fi and log in to the Suomi.fi e-Authorisations service:

• • Select “Company’s mandates” and the association on behalf of which you want to grant an authorisation.
  • Grant the authorisation. It will be immediately valid.
  • For more detailed instructions, see Suomi.fi: Granting mandates alone

When this has been done, the authorised person can log in to the Incomes Register’s e-service and act on behalf of the association. Once they have logged in, they must select “Act on behalf of a company or organisation”.

If you cannot log in to grant authorisations

If your right to represent the association alone has been recorded in the Register of Associations but you cannot log in to the Suomi.fi e-Authorisations service, submit a request for verification on the Finnish Patent and Registration Office’s feedback form.

On the feedback form, select the option Associations. Enter the following information in the text field:

• “Cannot grant Suomi.fi authorisations”
• Your association’s Business ID
• The name of the person who cannot grant authorisations
• An email address for responses.

Please note that an unregistered association cannot authorise anyone in Suomi.fi. The association must have a Business ID.

How to grant authorisations if two or more together have the right to sign for the association

The association must first apply for the right to grant a mandate by submitting the mandate application. When this has been done, it can authorise individuals to use the Incomes Register on its behalf via Suomi.fi.

Agree on who will complete the application on behalf of the association and for whom the right to grant a mandate is to be sought.

Submit the mandate application in Suomi.fi. Please read the instructions first. In Suomi.fi, you can also find out what documents and signatures are required in different situations.

When the right to grant a mandate has been approved, the authorised person must log in to Suomi.fi e-Authorizations, and then do the following:

• • Select “Company’s mandates” and the association on behalf of which they want to grant an authorisation.
  • Only grant authorisations to persons you want to use the Incomes Register on behalf of the association in the future.
  • If you will be handling the association’s affairs yourself, you can grant an authorisation to yourself. You can also authorise an accounting firm, for example.

When this has been done, all authorised persons can log in to the Incomes Register’s e-service and act on behalf of the association. Once they have logged in, they must select “Act on behalf of a company or organisation”.

You can use the Incomes Register without a separate Suomi.fi authorisation,

• if you are listed in the Trade Register as the foundation’s Chair of the Board
• if you have the right to sign for the foundation alone.

How to grant authorisations if the foundation is in the Trade Register

You can grant authorisations to others if you are listed as the chairperson of the board of directors or as an authorised signatory (with the right to sign for the foundation alone). The foundation can also grant authorisations if the Board together have the right to sign for the foundation.

Go to Suomi.fi and log in to the Suomi.fi e-Authorisations service:

• • Select “Company’s mandates” and the foundation on behalf of which you are granting an authorisation. Grant the authorisation.
  • If you have the right to grant the authorisation alone, the authorisation will enter into effect immediately. For more detailed instructions, see Suomi.fi: Granting mandates alone
  • If several authorising parties are required, the authorisation will enter into effect once everyone has confirmed the authorisation in the Suomi.fi service. For more detailed instructions, see Suomi.fi: Granting mandates jointly

When this has been done, the authorised person can log in to the Incomes Register’s e-service and act on behalf of the foundation. Once they have logged in, they must select “Act on behalf of a company or organisation”.

How to grant authorisations if the foundation is not in the Trade Register

The foundation must first apply for the right to grant a mandate by submitting the mandate application. When this has been done, it can authorise individuals to use the Incomes Register on its behalf via Suomi.fi.

Agree on who will complete the application on behalf of the foundation and for whom the right to grant a mandate is to be sought.

Submit the mandate application in Suomi.fi. Please read the instructions first. In Suomi.fi, you can also find out what documents and signatures are required in different situations.

When the right to grant a mandate has been approved, the authorised person must log in to Suomi.fi e-Authorizations, and then do the following:

• • Select “Company’s mandates” and the foundation on behalf of which they want to grant an authorisation.
  • Only grant authorisations to persons you want to use the Incomes Register on behalf of the foundation in the future.
  • If you will be handling the foundation’s affairs yourself, you can grant an authorisation to yourself. You can also authorise an accounting firm, for example.

When this has been done, all authorised persons can log in to the Incomes Register’s e-service and act on behalf of the foundation. Once they have logged in, they must select “Act on behalf of a company or organisation”.

Grant an authorisation in this manner when all the partners in the partnership have a Finnish personal identity code and online banking codes, a mobile certificate or a certificate card

Go to Suomi.fi and log in to the Suomi.fi e-Authorisations service:

• • Select “Company’s mandates” and the partnership on behalf of which you want to grant an authorisation. Grant the authorisation and confirm it on your behalf.
  • Inform the other partners that they must confirm the authorisation you have given.
  • The authorisation will not enter into force until all the partners have confirmed it under e-Authorizations in Suomi.fi.

When this has been done, the authorised person can log in to the Incomes Register’s e-service and act on behalf of the partnership. Once they have logged in, they must select “Act on behalf of a company or organisation”.

Grant an authorisation in this manner when one or several of the partners in the partnership do not have an electronic means of identification or a Finnish personal identity code, or if the partners include other partnerships, death estates or underage persons

The partnership must first apply for the right to grant a mandate by submitting the mandate application. When this has been done, it can authorise individuals to use the Incomes Register on its behalf via Suomi.fi.

Agree on who will complete the application on behalf of the partnership and for whom the right to grant a mandate is to be sought.

Submit the mandate application in Suomi.fi. Please read the instructions first. In Suomi.fi, you can also find out what documents and signatures are required in different situations.

When the right to grant a mandate has been approved, the authorised person must log in to Suomi.fi e-Authorizations, and then do the following:

• • Select “Company’s mandates” and the partnership on behalf of which they want to grant an authorisation.
  • Only grant authorisations to persons you want to use the Incomes Register on behalf of the partnership in the future.
  • If you will be handling the partnership’s affairs yourself, you can grant an authorisation to yourself. You can also authorise an accounting firm, for example.

When this has been done, all authorised persons can log in to the Incomes Register’s e-service and act on behalf of the partnership. Once they have logged in, they must select “Act on behalf of a company or organisation”.

The road maintenance association or other benefit under joint administration must first acquire a Business ID by contacting the Finnish Tax Administration, for example.

Next, the benefit under joint administration must apply for the right to grant a mandate by submitting the mandate application so that it will be able to authorise persons to use the Incomes Register on its behalf in Suomi.fi.

How to grant authorisations

Agree on who will complete the application on behalf of the benefit under joint administration and for whom the right to grant a mandate is to be sought.

Submit the mandate application in Suomi.fi. Please read the instructions first. In Suomi.fi, you can also find out what documents and signatures are required in different situations.

When the right to grant a mandate has been approved, the authorised person must log in to Suomi.fi e-Authorizations, and then do the following:

• • Select “Company’s mandates” and the benefit under joint administration on behalf of which they want to grant an authorisation.
  • Only grant authorisations to persons you want to use the Incomes Register on behalf of the benefit under joint administration in the future.
  • If you will be handling the benefit under joint administration’s affairs yourself, you can grant an authorisation to yourself. You can also authorise an accounting firm, for example.

When this has been done, all authorised persons can log in to the Incomes Register’s e-service and act on behalf of the benefit under joint administration. Once they have logged in, they must select “Act on behalf of a company or organisation”.

You can manage your affairs in the Incomes Register without a separate authorisation

• if you manage the affairs of your own Business ID.

How to grant authorisations to others to act on behalf of your business

You can authorise another person or company to manage the Incomes Register affairs of your business. Grant the authorisation using the company’s Business ID instead of your personal identity code.

Go to Suomi.fi and log in to the Suomi.fi e-Authorisations service:

• • Select “Company’s mandates” and your company.
  • Grant the authorisation, or if you have received an authorisation request from your accountant, for example, accept it.
  • The authorisation will immediately enter into force.

When this has been done, the authorised person can log in to the Incomes Register’s e-service and act on behalf of your business. After logging in, the authorised person must select option “Act on behalf of a company or organisation”.

If you cannot use the electronic authorisation service

If you do not have personal online banking codes, a mobile certificate or a certificate card, go to Suomi.fi and read the instructions: Granting mandates if you are unable to use electronic services.

When a self-employed individual with a business name receives an authorisation from someone else

If you are self-employed with a business name and manage your customers’ Incomes Register affairs, your customers must grant authorisation to your business.

• You can also request authorisation from the customer yourself. In such a case, always submit the authorisation request in Suomi.fi with your company’s Business ID, not your personal identity code.
• In Suomi.fi, you must also grant a mandate to represent your business to yourself using your Business ID and personal identity code. You only need to do this once. When it has been done, you will be able to see the details of all your customers who have granted your company authorisation to use the Incomes Register in the Incomes Register’s e-service.
• If you have employees who manage your customers’ Incomes Register affairs, they must be separately authorised. For more detailed instructions on how to grant internal company authorisations, see the instructions for accounting firms.

If you are managing the affairs of your child who is under 15 years of age, you will be able to use the Incomes Register without any separate authorisation.

If your child is aged 15 to 18, they cannot grant authorisations but they can identify themselves in the e-service or use a paper form to manage their affairs. Private individuals aged over 18 can grant authorisations.

If you are a private individual and have a guardian, you can authorise your guardian to manage Incomes Register matters on your behalf. Read more: Suomi.fi e-Authorizations, guardianship and continuing power of attorney

If you are a private individual but not Finnish, you will not be able to grant or receive Suomi.fi authorisations. Your only option is using paper forms.

Descriptions of authorisations

Read more about a private individual’s authorisations

How to grant authorisations, when you want to authorise another person

You can authorise another person to use the Incomes Register on your behalf.

Go to Suomi.fi and log in to the Suomi.fi e-Authorisations service:

• • Grant an authorisation.
  • The authorisation is activated on the date that you select as the start date.

Now the authorised person can log in the Incomes Register's e-service and take care of matters on your behalf by selecting the option “Act on behalf of another individual”.

If you cannot use the electronic authorisation service

If you do not have personal online banking codes, a mobile certificate or a certificate card, go to Suomi.fi and read the instructions: Granting mandates if you are unable to use electronic services.

A death estate must always have a Business ID to authorise individuals or companies to manage the Incomes Register affairs of the estate (i.e. the parties to the estate) in the e-service. However, death estates cannot be issued a Business ID only for the purpose of Suomi.fi authorisation.

An estate can already have a Business ID if it has been necessary for other purposes, such as agricultural operations. Alternatively, an estate that conducts business can submit an application for a Business ID.

At present, an estate that does not have a Business ID must use paper forms for its Incomes Register affairs.

How to grant authorisations if the estate has a Business ID

A death estate must first apply for the right to grant a mandate by submitting a mandate application. When this has been done, it can authorise individuals to use the Incomes Register on its behalf via Suomi.fi.

Find out who is completing the application on behalf of the death estate and for whom the right to grant a mandate is sought.

Submit the mandate application in Suomi.fi. Please read the instructions first. In Suomi.fi, you can also find out what documents and signatures are required in different situations.

When the right to grant a mandate has been approved, the authorised person must log in to Suomi.fi e-Authorizations, and then do the following:

• • Select “Company’s mandates” and the death estate on behalf of which they want to grant an authorisation.
  • Only grant authorisations to persons you want to use the Incomes Register on behalf of the death estate in the future.
  • If you will be handling the death estate’s affairs yourself, you need to grant an authorisation to yourself. You can also authorise an accounting firm, for example.

When this has been done, all authorised persons can log in to the Incomes Register’s e-service and act on behalf of the death estate. Once they have logged in, they must select “Act on behalf of a company or organisation”.

As a guardian, you can use the Incomes Register electronically on behalf of your client if the client has granted you the right to use Suomi.fi e-Authorizations. You can also request the right to use Suomi.fi e-Authorizations from your client.

See instructions at "Individuals".

See also our instructions:

Guardian: report your fee to the Incomes Register

This authorisation allows the assignee to browse the following items related to earnings payment data:

• earnings payment reports and employer’s separate reports produced by the assignor
• transcripts concerning the assignor
• the assignor’s basic data
• messages received by the assignor
• the assignor’s archived documents.

This authorisation allows the assignee to browse the following items related to benefits payment data:

• benefits payment reports produced by the assignor
• transcripts concerning the assignor
• the assignor’s basic data
• messages received by the assignor
• the assignor's archived documents.

This authorisation allows the assignee to do the following things related to earnings payment data on behalf of the assignor:

• submit, maintain and browse earnings payment reports and employer’s separate reports produced by the assignor
• request and browse transcripts concerning the assignor
• maintain and browse the assignor’s basic data
• browse messages received by the assignor
• browse the assignor’s archived documents.

This authorisation allows the assignee to do the following things related to benefits payment data on behalf of the assignor:

• submit, maintain and browse benefits payment reports produced by the assignor
• request and browse transcripts concerning the assignor
• maintain and browse the assignor’s basic data
• browse messages received by the assignor
• browse the assignor’s archived documents.

With this authorisation, the assignee is granted especially extensive rights and is allowed to process the following log, interface and report data related to earnings, pensions and benefits on behalf of the assignor:

• make and maintain an interface application and order certificates
• order and view log data
• view information on paid income
• view messages
• view archived documents
• maintain and view basic data
• submit and browse reports
• request and view transcripts.

This mandate allows the assignee

• to order and retrieve records on behalf of the assignor related to the payer's earnings payment data that contain the earner’s income data on a payment date basis.

The authorised organisation cannot act on your behalf in the e-service, as the authorisation only gives the right to act on your behalf in the technical interface.

The authorised organisation can request the payer’s record 312 or 313 for your organisation in the technical interface or upload service. If the subscription is made in the upload service, the requesting organisation will also require the authorisation “Reporting earnings payment data”.

The record will be made available for retrieval in the requesting organisation’s SFTP API.

Read more about record 312 in the payer’s transcripts

Read more about the Incomes Register’s interfaces

Check with the party that granted you the authorisation that you have received the correct type of authorisation and that it is valid. If your authorisation has expired, it must be granted again.

You can also check the authorisations granted to you in the Suomi.fi e-Authorizations service. Identify yourself in the service, select “Personal mandates” and then “Received mandates”. Expired authorisations are shown in the archive.

You can only use the Incomes Register’s e-service with Incomes Register authorisations. For example, you will need separate authorisations to use MyTax:

Suomi.fi authorisation for tax matters

For more information on the different authorisation types, see "Mandate themes” in Suomi.fi.

See instructions on Suomi.fi: 

Invalidating mandates as an organisation

Invalidating mandates as a person

Any Suomi.fi authorisations your company has granted will remain in force even after you have submitted a notification of termination of business to the Trade Register.

After the termination of business, however, the company cannot grant new authorisations in the Suomi.fi service or use the e-services by itself, because the right to use e-services requires that the name of the company’s representative is in the Trade Register. However, a party who has previously been granted an authorisation can continue to take care of the company’s matters.

In a case like this, a person who has had the right to represent the company can request an authorisation on Suomi.fi. The type of authorisation to select in the request is ‘mandate for transactions’.

You can grant a Suomi.fi authorisation to another person or company if you want them to manage your Incomes Register affairs in the Incomes Register’s e-service.

You can authorise them to:

• view your income data
• view earnings payment reports you have submitted
• submit earnings payment reports on your behalf.

There is no need to grant an authorisation to view your income data to your employer. As the payer, your employer will be able to view the data they have reported in the Incomes Register.

Read more about a private individual’s authorisations

Representatives of a data user must also identify themselves in the Incomes Register’s e-service with their personal credentials.

You can only use the service on behalf of a data user if you have been authorised by your organisation’s master user to act as a data user.

Data users do not use the Suomi.fi authorisation. Instead, the main user of each organisation grants the authorisations in the Incomes Register’s e-service. The main user is also responsible for the maintenance of the granted authorisations.

The majority of data users retrieve data from the Incomes Register to their software via an API. In this case, the organisation will be identified by a technical certificate installed in the software.