Processing of matters within our competence
What data do we process?
Matters initiated in the Positive credit register, such as business operators' signing up as data notifiers, their data permission applications, and matters related to the exercise of the data subject's rights, are entered into the case management system and assigned a record number. The information entered into the case management system is information that is needed for the
appropriate processing and monitoring of the matter. All documents relating to the matter are also registered in the case management system.
The purpose of the processing is to process administrative matters in the manner required by law.
The extent of the data processed depends on the matter and on the information and documents relating to the matter. In general, we process at least the following data:
- name and personal identity code or Business ID of the party concerned
- contact information of the party concerned
- name and personal identity code or Business ID of the agent or adviser
- contact information of the agent or adviser
- description of the matter
- information on the steps of processing the matter.
On what basis do we process data?
We process personal data to comply with the Incomes Register Unit’s statutory obligation (General Data Protection Regulation (EU 2016/679), Article 6(1)(c)).
Disclosure of data
As a general rule, data is not disclosed.
Processors
The case management system is provided by Triplan Oy.
All documents arriving at the Positive credit register by post will be converted into digital format. The digitisation services are provided by Posti Messaging Oy.
Retention of data
With regard to data retention, we comply with the Tax Administration's information management plan.
Your data protection rights regarding the processing of personal data
As a controller, the Tax Administration's Income Register Unit is responsible for enforcing your data protection rights based on the EU's General Data Protection Regulation. You can make a free-form written request regarding your data protection rights and send it to us to the address below:
POSITIVE CREDIT REGISTER
P.O. BOX 2
FI-00055 Incomes Register
You can find more information about your data protection rights on the website of the Office of the Data Protection Ombudsman.
If you need help in exercising your rights, you can contact our customer service.
Right to view personal data
You have the right to know if we are processing your personal data. You are also entitled to receive a copy of your personal data that we process.
You can submit us a request to view your personal data with the paperform or contact form below.
Right to rectify data
You have the right to request us to rectify your inaccurate or incorrect personal data without any undue delay.
Right to restriction of processing
If you think the data we are processing about you is incorrect, if the data is processed against the law or if you have opposed the processing of your data, you can request us to restrict the processing of your personal data.
Right to file a notification with the supervisory authority
You have the right to file a notification with the Data Protection Ombudsman regarding the processing of your personal data. Further information and instructions on how to file a notification are available on the website of the Office of the Data Protection Ombudsman.