Foreign companies and their representatives: How to grant authorisations for Incomes Register matters
In Finland, you can generally take care of your own matters in official e-services or use the services on behalf of a company or another individual. If you want to act on behalf of someone else, you need a Suomi.fi authorisation. There are different Suomi.fi authorisations, and you will have to request them separately.
Foreign companies can use e-services
Using the Incomes Register's e-service requires strong authentication, i.e. verification of the user's identity. Sign in to the e-service with your personal online banking codes, a mobile certificate or a certificate card.
A representative of a foreign company can act in the Incomes Register on behalf of their company if they have a Finnish personal identity code or a foreign individual’s unique identifier (UID) as well as a Suomi.fi authorisation. The representative must request the UID and the Suomi.fi authorisation separately.
The authorisations used in the Incomes Register are already available. Incomes Register authorisations include the following:
- Reporting earnings payment data
- Browsing earnings payment data
- Reporting benefits payment data
- Browsing benefits payment data.
Until now, foreign parties have used the Katso service. The Katso service will go out of use on 31 August 2021. Until then the Katso service will be in use alongside the foreign individual’s unique identifier (UID).
Example: A foreign company grants an accounting firm the authorisation to use the Incomes Register's e-service on their behalf. The Financial Manager of the accounting firm has a representative’s right to grant authorisations. The Financial Manager grants the firm’s accountants the authorisation to act on the company’s behalf. This allows them to manage the foreign company’s Incomes Register matters. The Financial Manager can also ask authorisations from other companies, organisations or individuals as a representative of the accounting firm.
Request a foreign individual’s unique identifier
Read the instructions on the Suomi.fi website. Register in the foreign individual’s e-identification service to get your personal UID.
Download mobile applicationGo to the app store on your smartphone and download the Finnish Authenticator app.
Submit your details on the appYou can identify yourself to the Finnish Authenticator app by submitting a photo of your face and a photo of a proof of ID, such as your passport or official identity card.
Use the app for authenticationWhen you receive a notification that your Finnish Authenticator can now be used for identity authentication, you can request Suomi.fi authorisation.
Make a request for authorisation
There are different types of Suomi.fi authorisations. The Incomes Register authorisation codes include the following: Reporting earnings payment data, Browsing earnings payment data, Browsing benefits payment data and Reporting benefits payment data. Click the link on the header to read more about the authorisations.
Find out who makes the authorisation requestThe request for authorisation can be made by a party who has the right to represent the company, for example. The authorisation request must be signed by a party who has the right to sign for the company. The parties with the right to sign for the company are listed in the company’s trade register extract. A certified copy of the extract must be enclosed with the request. The authorisation request can concern either a right to grant authorisations or a representative’s right to grant authorisations.
Right to grant authorisationsA right to grant authorisations must be requested for the matters that the company must take care of using the e-services. The right of authorisation can be registered to one or multiple individuals. Individuals with the right to grant authorisations can log in to the Suomi.fi authorisation service and grant an authorisation either to themselves or to a company employee or an accounting firm. For example, the authorisation allows the authorised party to act in the Incomes Register's e-service on the company’s behalf.
Representative’s right to grant authorisationsRepresentative’s right to grant authorisations can be requested for an individual who represents a company or organisation that has been authorised by another individual, company or organisation. When an individual has the representative’s right to grant authorisations, they can grant authorisations to other individuals to act on the behalf of the company or organisation that they represent. These individuals can then act in the name of the company or organisation they represent to take care of matters on the behalf of the party that authorised their company or organisation.
Fill in the authorisation request form on the Suomi.fi e-service and print it out. Send the request by post along with a copy of a trade register extract certified by an official authority as well as other necessary enclosures. Click the link on the header to get more detailed instructions on Suomi.fi.
Your authorisation request will be processedYou will be notified by email when the requested right to grant authorisations has been registered.
After the right to grant authorisations or representative’s right to grant authorisations has been registered, you can manage the company’s authorisations. Log in to the Suomi.fi authorisation service with your UID. In the e-service, you can grant Suomi.fi authorisations on behalf of the company you represent. For example, you can grant the authorisation for managing Incomes Register matters to yourself or to a company employee or an accounting firm. If you want to authorise an employee to act on the company’s behalf, they must have a Finnish personal identity code or a UID.
Take care of Incomes Register matters in the e-service
When you have the UID and Suomi.fi authorisation, you will be able to sign in to the Incomes Register (incomesregister.fi) in the early autumn of 2020 and act in the Incomes Register on behalf of your company.
Foreign private individuals cannot take care of their own Incomes Register matters in the e-service
At present, foreign private individuals cannot act in the Incomes Register's e-service or authorise another person or a company to act on their behalf in the e-service. An individual must have a Finnish personal identity code and an electronic means of identification to be able to use the Incomes Register's e-service.