Reporting pensions and benefits payment data to the Incomes Register

Information about pensions and benefits income paid on and after 1 January 2021 must be reported to the Incomes Register. The information must be reported by the pension or benefit payer.

Parties paying pension or benefits that must be reported to the Incomes Register are:

  • The Social Insurance Institution of Finland (Kela)
  • The State Treasury
  • Employment Fund
  • The Finnish Defence Forces
  • KEHA Centre
  • Earnings-related pension providers
  • Unemployment funds
  • Insurance companies
  • Life insurance providers
  • Parties providing apprenticeship training
  • Insurance funds
  • Municipalities
  • Civil service placements

More information: Benefits payment data will be reported to the Incomes Register from 2021

How to start reporting pensions and benefits payment data to the Incomes Register

Reporting benefits payment data requires organisations to make some preparations.

Reporting benefits payment data in the Incomes Register’s e-service requires that two preparatory tasks are completed: granting the appropriate authorisations in the Suomi.fi e-Authorisations service and confirming the reporting of benefits payment data in the Incomes Register’s e-service.

If an organisation uses the Incomes Register’s technical interface, it must confirm the reporting of benefits payment data in the Incomes Register’s e-service, submit an application for using the technical interface and request a certificate for the interface.

Preparatory tasks

Preparatory tasks for reporting benefits payment data can now be carried out in the Incomes Register’s e-service and the Suomi.fi e-Authorisations service:

  1. The reporting of benefits payment data can be confirmed in the Incomes Register’s e-service.
  2. The required authorisations can be granted in the Suomi.fi e-Authorisations service.
  3. Interface applications can be submitted and the certificates required for the use of interfaces can be requested in the Incomes Register’s e-service

Tasks 1 and 3 must be carried out by the organisation’s appointed representative. In Task 2, the right of a company or organisation to grant authorisations in the Suomi.fi e-Authorisations service depends on the type of organisation.

Watch the video: How to prepare for the Incomes Register (YouTube, 5:35 min) 

Who is an organisation’s appointed representative?

Here, an appointed representative means the following individuals:

Confirm the reporting of benefits payment data

All organisations that report benefits payment data to the Incomes Register must confirm the reporting of benefits payment data in the Incomes Register’s e-service. Organisations cannot report benefits payment data to the Incomes Register without confirmation.

If the benefit payer and the report submitter are different organisations, both must confirm the reporting of benefits payment data. The confirmation can only be made by each organisation’s appointed representative.

The confirmation must be made through the Settings menu or a link on the organisation’s page in the e-service.

E-service user: Grant authorisations in the Suomi.fi e-Authorisations service

Organisations can report their paid benefits, request transcripts, correct reports or view their submitted reports in the Incomes Register’s e-service. Benefits payment reports can be submitted on a web form or in the upload service. If an organisation intends to use the e-service, the organisation’s representative must have

  • an official role designated in the Trade Register or the Business Information System, or
  • a valid authorisation.

Authorisations are granted in the Suomi.fi e-Authorisations service. Most benefit payers can grant authorisations independently. However, if your organisation is an authority, municipality, educational institution, insurance fund or unemployment fund, authorisations can be granted using an authorisation application with the help of an official.

The party reporting benefits payment data to the Incomes Register selects the following authorisation codes in the Suomi.fi e-Authorisations service:

  • reporting benefits payment data
  • browsing benefits payment data.

The benefit payer organisation can also grant the Processing of log, interface and report data related to income data authorisation in the Suomi.fi e-Authorisations service. The recipient of the authorisation can carry out tasks related to the Incomes Register’s interfaces, certificates and log data browsing and, for example, confirm the reporting of benefits payment data.

Watch the video: Authorise a person or company in the Suomi.fi e-Authorisations service (YouTube, 3:26 min)

Technical interface users: Submit an application for using the technical interface and request a certificate

If an organisation has selected the technical interface as the channel for reporting benefits payment data, the organisation’s appointed representative must, after confirming the reporting of benefits payment data, submit an interface application and request the certificate of the provider of benefits payment data in the Incomes Register’s e-service.

Watch the video: How to use the Incomes Register – Request access rights to the technical interface and certificates (YouTube 4:01 min)

The interface application must be submitted by the organisation that reports data to the Incomes Register. If the benefit payer reports the data independently, the payer organisation must submit the application. If the reporting of benefits payment data has been outsourced to another organisation, the reporting organisation must submit the application.

Instructions for reporting benefits payment data

Read instructions and data content for reporting benefits payment data:

Detailed instructions

Documentation

Instructions for using the Incomes Register's e-service for data providers (pdf)

Benefits payment data will be reported to the Incomes Register from 2021

Benefits – FAQ

Instructions for using the e-service