Public sector organisations, partnerships, benefits under joint administration, foundations, certain associations, companies, road maintenance associations and death estates: how to grant authorisations
Suomi.fi authorisations can now also be used by
- municipalities, parishes, educational institutions and other public organisations
- business partnerships, tax partnerships and benefits under joint administration
- foundations and associations that have not registered individuals with the right to represent the foundation or association alone
- companies where multiple individuals cannot grant the authorisation together, e.g. because of company rules that determine the rights to sign for the company
- death estates with a Business ID
- road maintenance associations with a Business ID.
Finnish companies and organisations must always have a Business ID if they wish to authorise other individuals or companies to take care of their tax matters on their behalf. If the company or organisation does not have a representative listed in the Trade Register, Register of Associations, or Business Information System (YTJ), they must first request a right to grant authorisations.
Get ready to make authorisation requests
- Read more about the Suomi.fi authorisations for tax matters
- Decide who in your organisation should have the right to grant authorisations or the representative’s right to grant authorisations – i.e. who will be responsible for managing your organisation’s Suomi.fi authorisations. For example, this role can be taken up by the person who has previously been the Katso Master User for your organisation.
- Find out who in your organisation have the right to sign the request for authorisation and, if necessary, a power of attorney.
- Determine the individuals who use e-services on your organisation’s behalf and need a Suomi.fi authorisation to do so. There are different types of Suomi.fi authorisations for different situations. It is important to determine who needs which kind of authorisation.
- If you have a need to limit the employees who can represent certain companies or individuals, you can implement an authorisation specifier.
- Make sure that each authorised individual has access to personal e-bank codes, a mobile certificate or a certificate card that they can use to log in to the Suomi.fi e-authorisation service and other e-services.
Request rights to grant authorisations
A company or organisation must first request a right to grant authorisations or a representative’s right to grant authorisations. This right must be requested specifically for the matters for which the organisation needs Suomi.fi authorisation – such as filing tax returns.
A representative of the organisation can make the authorisation request on Suomi.fi. The requested authorisation rights can be registered for one or multiple individuals in the organisation. Officials register the rights based on the request.
Individuals who have been granted a right to grant authorisations can use the Suomi.fi e-authorisation service to grant authorisations. They can grant Suomi.fi authorisations either to themselves or to other parties, such as an accounting firm or another company employee.
Representative’s right to grant authorisations can be requested for an individual who represents a company or organisation that has been authorised by another individual, company or organisation. When an individual has the representative’s right to grant authorisations, they can
- grant representation authorisations to other individuals, who can then act in the name of the company or organisation they represent to handle the matters of the party who authorised their company or organisation
- request an authorisation from another company, organisation or individual to act on their behalf in the name of the party the individual represents.
Individuals with the right to grant authorisations can manage authorisations on Suomi.fi
If you have been granted the right to grant authorisations, you can log in to the Suomi.fi e-authorisation service and manage the Suomi.fi authorisations of the organisation you represent. You can then authorise someone else, such as an employee or an accounting firm, to use e-services on your organisation’s behalf.
If you have been granted the representative’s right to grant authorisations, you can log in to the Suomi.fi e-authorisation service and
- grant authorisations to other individuals to act on the behalf of the party that you represent
- request an authorisation from another company, organisation or individual to act on their behalf in the name of the party that you represent.
Please note: An authorised agent can also change the organisation’s bank account number in MyTax if the agent has been granted the “Managing tax matters” authorisation.
Katso roles and authorisations can be used until the end of 2020
Please note that the Katso roles “Company’s income tax returns” and “Filer of self-assessed taxes” cannot be used to access MyTax. Only the following Katso roles can access MyTax:
- Company’s Master User
- Company’s Parallel Master User
- Company MyTax.
Katso authorisations will be taken out of use
Katso authorisations are no longer valid starting 1 January 2021. If you are currently using Katso authorisations to take care of someone else’s tax matters, you must request new Suomi.fi authorisations instead. Your Katso authorisations will not be automatically replaced with Suomi.fi authorisations.
When using your Suomi.fi authorisation, log in to the e-service with your personal e-bank codes, a mobile certificate or a certificate card. The mobile certificate or certificate card can also be provided to you by an organisation.