Associations: how to grant authorisations

If you are the chair of an association in the Register of Associations or a person entitled to sign for such an association, you can use MyTax, Lomake.fi and Ilmoitin.fi on behalf of the association without a separate authorisation.

If you are entitled to represent the association alone, you can grant another person or company a Suomi.fi authorisation for the association’s tax matters. Your personal ID and official role (authorised signatory) must be recorded in the Register or Associations. You can check the information at the Register of Associations maintained by the Finnish Patent and Registration Office.

Note: An authorised agent cannot change an association’s bank account number in MyTax. The account number can only be changed by a person with an official role recorded in the Register of Associations, such as the association’s chair or representative authorised to sign for the association alone.

Learn more about Suomi.fi authorisation for tax matters

Granting an authorisation on Suomi.fi

Instructions on Suomi.fi: Grant a mandate as a company or an organisation

If you cannot log in to grant authorisations

If your right to represent the association alone has been recorded in the Finnish Patent and Registration Office’s Register of Associations but you cannot log in to the Suomi.fi e-Authorizations service, fill in the Patent Office’s feedback form and ask the Register of Associations to re-check the matter.

On the feedback form, select the option Associations. Enter the following information in the text field:

  • “Suomi.fi authorisation fails"
  • association’s Business ID
  • name of person who cannot log in to grant authorisations
  • e-mail address for replying.

Katso IDs and authorisations cannot be used after 30 April 2021

Your Katso authorisations will not be automatically replaced with Suomi.fi authorisations. If you are still using Katso authorisations to manage someone else’s tax matters, you must request new Suomi.fi authorisations. Remember to reserve enough time for submitting and processing the request.

When using your Suomi.fi authorisation, log in to e-services with your personal e-bank codes, a mobile certificate or a certificate card.

Frequently asked questions

Example 1:

If you are the Chair of the Board or you are entitled to sign for the association alone, you can use MyTax, Lomake.fi, Ilmoitin.fi and the Incomes Register. No authorisation is required.

Log in to the e-services with your personal online banking codes, a mobile certificate or a certificate card. Select “Act on behalf of a company”. You will then see the association’s information.

If the association was established before 1994, make sure that your personal ID is listed in the Register of Associations by the Finnish Patent and Registration Office.

Example 2:

If you are not entitled to sign for the association alone (two or more together have the right to sign for the company) and you are not the Chair of the Board, do the following:

  1. Request a right to grant authorisations.
    Start by requesting an authorisation on Suomi.fi. In your request, you must state all the matters for which you require an authorisation, such as taking care of the association’s tax matters.

    You will need the signatures of all the signatories specified in the association’s rules for the authorisation request. If someone is unable to sign it, ask them to give you a power of attorney and enclose it with the request. In addition, you will need copies of your and other signatories’ Finnish ID cards or passports.

  2. Grant authorisation for managing tax matters.
    When you are notified that the right to grant authorisations has been registered for you, log in to the Suomi.fi e-authorisation service with your personal online banking codes. Select “Act on behalf of a company”. Authorise yourself to take care of the association’s tax matters. Select the authorisation for managing tax matters.

  3. After the authorisation has been granted, try it out: Log in to MyTax with your personal online banking codes. Select “Act on behalf of a company”. You should now see the association’s information in MyTax.

Example 1:

If you are entitled to sign for the association alone, you can authorise an accounting firm in the Suomi.fi e-authorisation service. Log in with your personal online banking codes, a mobile certificate or a certificate card. Select the authorisation for managing tax matters. For the Incomes Register, select the authorisation for reporting earnings payment data.

After the accounting firm has been authorised to take care of your association’s tax matters and Incomes Register reporting, they can use MyTax, Lomake.fi, Ilmoitin.fi and the Incomes Register on the association’s behalf. The accounting firm may also request a right to grant authorisations, which you can accept in the Suomi.fi e-authorisation service.

Please note that your personal ID and role (right to sign for the association) must be listed in the Register of Associations. You can check the information at the Register of Associations maintained by the Finnish Patent and Registration Office.

Example 2:

If you are not entitled to sign for the association alone, you cannot request or grant authorisations on your own. Do the following to authorise an accounting firm:

  1. Request a right to grant authorisations.
    Start by requesting an authorisation on Suomi.fi. In your request, you must state all the matters for which you are going to grant an authorisation, such as taking care of the association’s tax matters.

    You will need the signatures of all the signatories specified in the association’s rules for the authorisation request. If someone is unable to sign it, ask them to give you a power of attorney and enclose it with the request. In addition, you will need copies of your and other signatories’ Finnish ID cards or passports.

  2. Grant an authorisation for managing tax matters.
    When you are notified that the right to grant authorisations has been registered for you, log in to the Suomi.fi e-authorisation service with your personal online banking codes. Select “Act on behalf of a company”. Authorise the accounting firm to take care of the association’s tax matters. Select the authorisation for managing tax matters. For the Incomes Register, select the authorisation for reporting earnings payment data. After the accounting firm has been authorised, they can manage the association’s tax matters online.